Job Title: HR Administrator (fixed term) Reports to: Director of HR Hours: 0.6 (equivalent to 3 days per week) Location: Finchley

Purpose of the Role

To support the Director of HR in the provision of a high quality, proactive HR service for the organisation. This is a hands-on role for a highly organised, energetic and articulate individual with experience of recruitment, onboarding, HR database administration, compliance and supporting staff wellbeing and benefits.

Key Responsibilities

HR Administration

• Maintain and update the HR database (e.g., BreatheHR), ensuring accurate records for staff data, absence, annual leave, and training.

• Ensure HR records are up to date, securely stored and easy to retrieve. • Produce regular HR reports for payroll, compliance, and management information. • Support the Director of HR in implementing HR policies and procedures, ensuring

they are kept up to date and communicated effectively to staff.

Recruitment & Onboarding

• Support all areas of the recruitment process and coordinate recruitment campaigns including advertising, arranging interviews, liaising with candidates, updating website etc

• Issue offer letters, contracts of employment and conducting all necessary pre- employment checks in accordance with safer recruitment practices.

• Manage onboarding and induction schedules to ensure a positive experience for new starters and completion of new starter documentation.

Employee Lifecycle Support

• Track probationary reviews and appraisal processes, sending reminders and collating outcomes.

• Administrate absence management process ensuring receipt of Fit Notes and self- certification, chasing up missing documents as needed and updating records.

• Support leaver processes including exit interviews, documentation, and offboarding administration.

• Monitor completion of essential training, sending reminders as needed and updating personnel records to show that training has been completed.

• Assist monthly payroll preparation including updating payroll spreadsheet.

Wellbeing & Benefits

• Support the delivery of employee wellbeing initiatives and benefits administration

(e.g., EAP, health insurance, flexible benefits). • Assist with annual benefit renewals and communicate updates to staff. • Assist with arrangement of staff social events, celebrations and recognition.

Policy & Process

• Keep up to date with HR policies and procedures in order to answer staff queries and provide administrative support.

• Assist in the review and rollout of HR policies and procedures. • Maintain a library of HR templates and guidance documents. • Help ensure compliance with employment law, GDPR, and internal processes. • Review and identify means to streamline and improve HR administrative systems and

make improvements as agreed with Director of HR.

General

• Provide high-quality administrative support to the Director of HR, including diary support, preparing documentation and meeting papers.

• Respond promptly and professionally to staff HR queries, escalating where appropriate.

• Contribute to HR projects as required. • Any other reasonable duties as requested by the Director of HR.

Person Specification

Communication & Interpersonal Skills

• Demonstrates clear and confident communication, both written and verbal, adapting style to suit the audience.

• Actively listens, acknowledges concerns, and provides accurate information. • Able to build positive relationships across a range of people and groups.

Organisation & Attention to Detail

• Manages multiple priorities effectively, meets deadlines, and maintains accuracy in records and reporting.

• Demonstrates systematic and methodical working, ensuring compliance with policies and procedures.

HR Knowledge & Application

• Applies understanding of HR processes (recruitment, onboarding, payroll input, record management, leavers, wellbeing).

• Demonstrates working knowledge of UK employment law basics and HR good

practice. • Experience supporting TUPE, change management, or employee engagement

initiatives (desirable). • Experience working within a charity, faith-based or membership organisation.

Technology & Data Management

• Confidently uses HRIS (eg BreatheHR) and Microsoft Office applications (Excel, Word, Outlook) to manage HR records and produce reports.

• Experience of migrating systems and implementing new systems (desirable).

Emotional Intelligence & Professionalism

• Displays high levels of emotional intelligence, empathy, and discretion when handling sensitive matters.

• Demonstrates professionalism, approachability, and resilience, maintaining a positive and supportive attitude.

Teamwork & Independence

• Works effectively as part of a small team while taking responsibility for individual tasks.

• Uses initiative to resolve problems and escalate appropriately.

Values & Commitment

• Actively demonstrates commitment to equality, diversity, and inclusion in practice. • Shows motivation, energy, and adaptability; contributes positively to a supportive

workplace culture. • Understanding of or willingness to learn about the Jewish community.