Charity People Engagement Hub

HR Operations Lead

Permanent

Full-time

Job ID:

95960

Published date:

18-06-2025

Summary

E

Job Description

HR Operations Lead

Contract type

Permanent, part time (0.6 FTE).

SOLT currently has a non-contractual hybrid working policy in place which requires staff to work in the office 60% of the week.

Salary Band

Salary band C - £40,000 - £55,000 (FTE).

Annual leave

Annual leave for a full-time role is 25 days rising to 27 days after 5 years.

Who we are. What we do.

Society of London Theatre (SOLT) and sister organisation UK Theatre Association

(UK Theatre) are trade associations representing the interests of those engaged in the production and presentation of medium to large-scale theatre in the UK. SOLT represents approximately 200 London-based producers, theatre owners and managers. UK Theatre represents approximately 220 theatres, concert halls, dance companies, producers and arts centers throughout the UK (see a list of member organisations here) and over 1,000 individual professionals from the theatre and performing arts industry. The organisations are independent, but largely share common staff.

Our Vision

Our vision is centered around the principles of Purpose, People and Partnerships.

Purpose is about ensuring that both organisations have clear goals and resourced plans; that individuals understand their personal contribution to our client collective success; and that our members are engaged in our work and understand the value we provide.

People is about ensuring that we have a high standard, highly supportive culture where everyone has the support and development, they need to be the very best they can be.

Partnerships is about making sure that we develop strong and meaningful partnerships internally, within our sector, and with other organisations that we collaborate with

our goals.

Our mission

Our cross organisational principle aims are:

to be proactive and responsive to the needs of our members
to raise the profile of theatre and advocate on its behalf
support the industry’s current and future workforce.

1

Role Description

Support the Director of Finance and Operations in the delivery of HR services for the internal workforce within SOLT & UK Theatre.

This is a stand alone role and will manage and continuously improve our core HR processes, systems, and service delivery. The role will ensure compliance, efficiency, and an outstanding employee experience.

Key Responsibilities and Accountabilities.

Your key responsibilities are:

Manage day-to-day HR operations for the company, including employee lifecycle processes (onboarding, changes, offboarding)
Ensure HR processes are in place which deliver HR policy in practice, drafting new processes where needed and recommending improvements
Deliver training and guidance to colleagues on HR policies and procedures
Ensure compliance with UK employment law, GDPR and internal policies
Manage the HR system (currently Cezanne) to ensure accurate data is held, timely reporting from the system, system related processes are optimized
Recommend appropriate HR metrics and produce regular reports of progress against KPIs which give valuable insights to the Executive and Heads
Be a first point of contact for staff with HR related queries, escalating complex cases to Director of Finance and Operations
Work with colleagues in Finance and Operations to ensure seamless cross-functional support, including for payroll and IT
Recommend training partners to deliver the Learning and Development plan, and manage logistics and necessary arrangements for participating staff
Manage the annual appraisal and mid-year review processes, collating review forms, supporting line managers, and summarising actions arising for consideration by the Executive and Heads
Support recruiting managers with recommendations on routes to market, selection methods which promote equality of opportunity, and administration of applications and responses
Recommend improvements to HR related practice to better serve our staff and deliver the purpose (eg appraisals, performance management, absence management)
Work with CEO Office and other colleagues to implement and manage effective induction process for new starters
Be a pro-active member of the EDI working group, bringing ideas and making recommendations as to how EDI can be effectively promoted across the work of SOLT and UKT
Maintain up-to-date knowledge of employment legislation and best practice

Directorate/Department

Finance and Operation Team

Reporting to:

Director of Finance & Operations.

Technical knowledge and skills required.

As HR Operations Lead you will be supporting the organisation in various tasks. Here are some common technical skills and knowledge areas your role demands:

Experience working in a similar HR operations role
Detail oriented, confident in managing data and using data to derive insights
Confident with technology including HR systems and Microsoft Office
Experience in process improvement and realizing efficiencies
Ability to build strong working relationships with colleagues and stakeholders
Excellent organisational skills, with the ability to prioritise work to meet deadlines, and a concern for order and accuracy
Experience of working in a small / medium sized organisation, working with confidence and credibility in a stand-alone role
Up to date knowledge of EDI, employment legislation and its application including the Equality Act and the use of positive action
CIPD Level 5 (or equivalent) preferred

Competencies for this role.

Here are the key competencies for this role:

Able to formulate plans to meet overall objectives. Skilled in devising proposal and papers for senior colleagues and in collating data in support of these proposals
Seeks to introduce new technologies and ways of working which will support the delivery of the strategic plan and team specific KPIs. Review current practice and support training and development within these areas
Assists in recruitment and evaluation with staff to ensure roles remain fit for purpose and reflective of team requirements
Understands and interprets key strategic goals for team and individuals. Can update colleagues on strategic targets and their levels of achievement within team
Accountable to Exec team and SMT for key areas of responsibility

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Finance Manager

London, UK

Temporary

Full-time

Job ID:

95663

Published date:

11-06-2025

Summary

Finance Manager
Location: West London (hybrid working, 2 days per month in the office, ideally Wednesdays)
Duration: 2-3 months

Working schedule: Part-time or full-time (minimum 22.5 hours/week across 4–5 days)
Pay: £21.97 per hour plus £2.65 per hour holiday pay up to £24.72 per hour plus £2.98 per hour holiday pay (equivalent to full time annual salary £40,000 up to £45,000)

Charity People are delighted to be partnering with the national governing body for a niche Olympic sport in the UK. It supports participation and performance from grassroots to elite level, working with clubs, coaches, and partners. With a small, mission-driven team, it oversees competitions, standards, and the sport’s development nationwide.

We’re looking for an experienced and detail-oriented Finance Manager to join their small but busy finance team on a temporary basis. Reporting directly to the Finance Director, you’ll provide essential support in maintaining the day-to-day financial operations, ensuring accuracy, compliance, and timely reporting.

Key Responsibilities

Maintain the general ledger and reconcile key balance sheet accounts (prepayments, accruals, etc.)
Manage reconciliations for multiple bank accounts and prepare journals
Handle accounting for memberships
Prepare payroll information and liaise with our outsourced payroll provider
Post monthly payroll journals and funder income recognition
Support invoicing, stock, and cost of sales accounting with the Commercial team
Review and manage expense reports, ensuring VAT compliance
Oversee and review the work of the Finance Assistant
Conduct the first review of weekly payment runs and support P&L accuracy
Prepare VAT returns and manage any required adjustments
Support the wider team by maintaining monthly reporting deadlines
Assist with the audit process and development of finance policies

What We’re Looking For

Qualifications and Experience:

Part-qualified accountant (CIMA or ACCA finalist preferred)
Proven experience in small finance teams with regular reporting cycles
Confident using Excel and cloud-based accounting systems (ideally Netsuite)
Familiarity with grant funding and departmental/project accounting is desirable
A-level education (or equivalent) as a minimum requirement

Knowledge & Skills:

Strong grasp of double-entry bookkeeping and month/year-end processes
Experience with reconciliations, journals, and financial reporting
Knowledge of VAT, payroll, and expense management
Ideally, experience in sport-related organisations or events
Bonus if familiar with foreign currency, Smartsheets, and stakeholder finance management

Personal Attributes:

Organised, proactive, and able to work independently
Excellent communication and interpersonal skills
High attention to detail and accuracy
Values confidentiality, integrity, and teamwork
A positive, solution-focused attitude and willingness to improve systems

How to Apply

If you’re available immediately and interested in this role, please send your CV as soon as possible, as we’re reviewing applications on a rolling basis.

Closing date: Monday 16^th June at 9:00 am

Interview: 19^th /20^th June

Start date: ASAP

Charity People actively promotes equality, diversity and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

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Lay Trustee and Chair of Audit and Risk Committee

Permanent

Full-time

Job ID:

89927

Published date:

09-04-2025

Summary

The Royal College of Surgeons of England – Lay Trustee and Chair of the Audit and Risk Committee

The Royal College of Surgeons of England (The College) is one of the world’s leading professional membership bodies working in the medical field. They provide world-class education, assessment and development to nearly 30,000 surgeons, dental professionals and members of the wider surgical and dental care teams, at all stages of their career. Our vision is to see excellent surgical care for everyone.

About the College

As a professional body and a registered charity, the College has a Board of Trustees acting as its governing body. The Board is responsible for overseeing the College business strategy and monitoring the progress of College affairs. The Board of Trustees are also the custodians of the College, ensuring effective management and administration. Trustees have ultimate responsibility for directing the affairs of the charity, and ensuring that it is solvent, well-run, and fulfilling its charitable objectives.

About the Lay Trustee and Chair of the Audit & Risk Committee Role:

We are seeking a new Lay Trustee who, as well as joining our Board of Trustees, will Chair the Audit and Risk Committee. The role of Chair, Audit & Risk Committee, is one of four Lay Trustees who are responsible for supporting the management and administration of the charity by bringing specific professional, technical and leadership expertise.

About you:As an experienced board member and senior leader with a strong background in finance and risk management, you will be able to provide strategic oversight and guidance to ensure the integrity and effectiveness of the College’s audit and risk processes. A medical background is not a pre-requisite of the role.

You’ll have previous experience in leading audit and risk committees or have been a member an audit and risk committee, with experience as a chair in other areas. You are likely to have experience of working within a professional membership body and you’ll understand the opportunities and challenges of working in complex small or medium sized organisation. You’ll be an excellent communicator with a combination of curiosity and analytical rigour, which enables you to get to the heart of an issue. Above all you’ll be happy to commit to upholding the highest standards of accountability and transparency.

Time commitment

The Board of Trustees will normally hold seven meetings per year (likely to be a mixture of in-person and hybrid meetings).

The Audit and Risk Committee will normally hold 4 meetings per year.

On average, it is estimated that the time commitment will equate to 1.5 days per month, spread irregularly over a 12-month period. Trustees will serve a three-year term. Individual tenure may be extended by up to a maximum of a further three-year term to ensure orderly succession planning, subject to the agreement of the Board.

How to Apply:

To apply, please send your CV and supporting statement answering the questions below to seniorappointments@charitypeople.co.uk 

1. Which of your professional skills and/or experience do you feel are most relevant to this trusteeship and why (400-500 words or 3–4 minute video)

2. Which of your personal qualities do you feel are most relevant to this trusteeship (400 words or 3-minute video)

3. Describe a time when you led/ contributed to a challenging board level meeting or group discussion. What approach did you take? How effective was it? (400-500 words or 3-4 minute video) 

Timeline:

We will host a Q&A webinar with the College at 6-7pm on Wednesday 23rd April, where they will share further insights and answer any additional questions you may have.

In the first instance send your CV to seniorappointments@charitypeople.co.uk and we will forward you the recruitment pack as well as the link to register to attend this webinar.

Closing date for applications: 12pm on Friday 9^th May

First Interviews: w/c 26^th May

Final Interviews: w/c 2^nd June

We want you to have every opportunity to demonstrate your skills, ability, and potential; please contact us if you require any assistance or adjustment so we can help make the application process work for you.  

Charity People actively promotes equality, diversity, and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities with which we work.

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Administrator

Temporary

Full-time

Job ID:

91411

Published date:

18-03-2025

Summary

Job Description and Person Specification Administrator, MIDIRS and LIS

Responsibility level

Administrative

FTE

1

Permanent work location

MIDIRS, Bristol Office

Reporting and accountable to

Library and Information Services Team Leader

Line management responsibilities

No

Travel requirements

Travel to RCM offices in the UK required occasionally.

Live registration with the NMC as a Midwife

Not required

Role outline The RCM’s Administrators are key members of the organisation, enabling us to fulfil our vision be the expert voice of Midwifery locally, nationally and internationally. Administrators have primary responsibility to one team however their role is to assist with administrative duties across the RCM on a range of core business, programmes and projects throughout the year, as required.

The Administrator, MIDIRS and LIS, will work primarily in the MIDIRS Library and Information Services (LIS) team, within the Professional Midwifery team and will be expected to participate within a cross functional team working environment. The postholder will also assist with administrative duties across the RCM as required. The post holder is accountable to the Library and Information Services Team Leader.

Responsibilities

A. Managing the MIDIRS Maternity and Infant Care bibliographic database. B. Creating new catalogue records for journal articles and other items. C. Booking in or recording the number of articles added from each source. D. Reporting any database technical issues to Lucidea. E. Dealing with queries from MIDIRS subscribers and non-subscribers via the

‘LiveChat’ on the MIDIRS website or the customer service inbox, and directing queries to the appropriate team member.

F. Dealing with orders of MIDIRS articles from non-members and other aspects of article supply.

G. Undertaking marketing duties including managing the delivery of the MIDIRS Midwifery Digest, promotional material and other marketing literature.

H. Production and delivery of MIDIRS subscriptions related communications. I. Responsibility for MIDIRS customer service and MIDIRS CRM. This includes

setting up new personal subscriptions, replying to customer queries and institute requests.

J. Liaising with RCM membership services and RCM Connect on any issues related to joint subscriptions.

K. Liaising with external systems providers including Trillium to resolve any technical problems with MIDIRS CRM.

L. General administration tasks to support the MIDIRS and LIS team, RCM Education and Research team and other teams as directed by your line manager.

M. Undertaking reporting activities including entering daily activity data and updating journal stock list audit spreadsheet.

N. Liaising with journal club hosts, moderating live sessions and sharing MIDIRS resources with attendees.

O. Representing MIDIRS at internal working groups across the RCM, including groups on student recruitment, communications and data protection.

P. Ensure compliance with relevant Data Protection legislation Q. Participate within a cross functional team working environment Contribute towards and live the RCM Staff Team Vision

Person Specification

Essential Excellent written English ✓ Meticulous attention to detail ✓ Experience of using a range of different databases ✓ Excellent IT skills, including experience of and proficiency in Microsoft Office 365 and creative media software

✓

Expertise and experience of customer service ✓ Excellent verbal communication skills with the ability to build rapport and effective professional relationships both internally and externally

✓

Ability to promote and project the professional image of the RCM

✓

Awareness of the role of library and information services in the support of evidence-based practice

✓

Experience in working with a wide range of stakeholders ✓ Ability to self-motivate and manage own time ✓ Experience of working within a membership organisation. D

Team RCM Skills A. Strong IT skills, including proficiency in Microsoft Office 365. B. Excellent communication skills, both written and verbal. C. The ability to be flexible and adaptable. D. A focus on performance and output.

E. A high level of commitment. F. The ability to take responsibility and to deliver in a timely fashion. G. Cross functional team working. H. Managing competing priorities.

The post holder may be required to carry out other duties as are within the scope,

spirit, and purpose of the job.

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Finance Assistant

122 Freston Road, London, Greater London, W10 6TR, UK

Temporary

Full-time

Job ID:

89695

Published date:

25-02-2025

Summary

International Society of Ultrasound in Obstetrics and Gynecology (ISUOG) Job Description: Finance Assistant

Responsible to:	Finance Manager
Staff responsibilities:	This role has no line management responsibilities
Staff liaisons:	HR Officer, ISUOG Management Team, and staff who process or are involved in the payment processes of ISUOG activities
Regulatory liaisons:	Auditors, Bank, HMRC, Companies House
Status:	Temporary 3 months, full-time (37.5 hours per week)
Salary:	£25,000 to £28,000 per annum dependent on experience, plus benefits.
Location	This role is based at 122 Freston Road, London, W10 6TR, hybrid working is currently in place, working from the office for a minimum of two days per week, subject to any COVID restrictions.

Job context

The International Society of Ultrasound in Obstetrics and Gynecology (ISUOG) is a highly respected professional membership organisation across 140 countries, comprised primarily of clinicians who are ultrasound experts in the field of obstetrics and gynecology. The Society includes obstetricians and gynecologists, trainees, medical doctors, scientists, sonographers, midwives and other health professionals who work to advance women’s health and well-being globally. Our mission is to improve women’s health through the provision, advancement and dissemination of the highest quality education, standards and research information around ultrasound in obstetrics and gynecology. This is achieved through education and training, programmatic initiatives and advocacy.

Job purpose

To provide high quality, efficient and effective administrative support to the finance function of the Society.
To work with the Finance Manager to deliver the annual audit.
To collaborate with team members to ensure timely completion of financial tasks and projects.
To support the Finance Manager to improve reporting for the organisation.
To provide basic office administration support

Main duties and responsibilities

Quality assurance

Maintain quality of, and prioritisation of, own workload on a day-to-day basis, in line with deadlines and standards
Constantly improve the quality of the finance function and related services for ISUOG stakeholders
Work with relevant members of the organisation when appropriate, to resolve problems and improve systems issues promptly
Deliver the highest level of customer service and support to stakeholders (staff, trustees, faculty, editors, sponsors, partners, suppliers etc.)

Day-to-day finance administration

Acting as first line support for all enquiries relating to finance
Managing the Finance email inbox
Ensure compliance with the Society’s approvals process, schedule of delegation and other relevant

policies and procedures

- Bookkeeping on QuickBooks, raising invoices, chasing debtors, dealing with supplier statements
- Support the accounts payable and receivable processes by processing invoices and tracking payments.
- Ensure correct VAT categorisations, to ensure VAT returns can be submitted on time to maximise partial VAT exemption
- Entering supplier invoices, to accurately track expenditure on QuickBooks, including accurate departmental coding requirements
- Regular bank reconciliations against bank statements
- Processing monthly expenses
- Providing administrative support for the regular payment run process
- Communication with suppliers regarding payments, including payment notifications
- Filing of documents on ISUOG SharePoint in accordance with established filing workflows

Supporting the annual audit

Compilation of documentation for the audit process
Liaison with key stakeholders to gather information required by the auditor
Organising meetings with the auditor and minute taking as required

Reporting

Generation of regular reports as required e.g. accounts payable, receivables and general ledger
Assist with departmental management accounts reporting and support queries throughout this process to ensure accurate reporting
Supporting the Chief Executive Officer and Finance Manager compile reports for the Finance & Risk Committee, as required.
To support the finance input to the development of the Trustees Annual Report.

Day-to-day office administration

Coordinating stock of cleaning materials and kitchen supplies for the office.
Greeting visitors at reception.
Ensuring deliveries to the office are notified appropriately to the recipient.

Supporting the Finance Manager as required to develop and improve the finance function of the organisation

General

Compliance with data protection guidelines, GDPR and ISUOG policies
Development of positive relationships with all stakeholders, internal and external
Performance of other reasonable duties as necessary, to meet the needs of the Society
Commitment to ISUOG’s mission, vision and values

This job description is not necessarily an exhaustive list of duties but is intended to reflect a range of duties the post-holder is expected to perform. The job description will be reviewed regularly and may be changed in light of experience and in consultation with the post-holder.

Person specification:

Attributes	Essential	Desirable
Qualifications	A degree in finance, accounting, or a related field	AAT accounting qualification or equivalent
Experience	Experience working in a finance department Organising own workload Ability to meet deadlines and handle competing priorities Ability to work independently as well as part of a team in a fast- paced environment	Small team environment Accounting Principles
Knowledge & skills	Strong numerical skills QuickBooks (Intuit) accounting software Accuracy and attention to detail Excellent organisational skills with the ability to manage multiple tasks effectively Proficiency in Microsoft Office 365 Suite, particularly Excel Strong communication skills, both written and verbal, to liaise with various stakeholders Understanding of VAT	Charity accounting Partial exemption VAT Understanding of restricted and unrestricted funds
Personal qualities	High degree of integrity Plans to meet deadlines Good communicator Efficient and well organised Team orientated Good initiative
Motivation & expectations	Willingness to learn Desire to contribute Committed to ISUOG’s values	An interest in and commitment to women’s health

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Events & Membership Officer

Permanent

Full-time

Job ID:

87941

Published date:

18-02-2025

Summary

Do you have extensive event management experience and looking for a role that offers plenty of variety?

We’re partnering with a The Chartered Institute of Loss Adjusters (CILA), a globally recognised professional body dedicated to upholding excellence in the loss adjusting profession.

As CILA embark on an exciting period of transformation, this new role will be instrumental in enhancing the membership experience and delivering top-tier events.

As Events & Membership Officer, you will be responsible for the delivery of CILA’s suite of member-centric events. A blend of virtual seminars and larger flagship in-person events (incl. an annual conference, dinner, and graduations day).

When you aren’t coordinating events (60%) you will be wearing your membership engagement hat (40%) as the main point of contact for queries, managing their inbox, updating CRM and providing excellent member-care.

Hybrid: 3 days office based and 2 days from home (and post 3m. probation rising to 3 days from home)
Location: 18th Floor, 100 Bishopsgate, London, EC2N 4AG
Salary: £30,000 - £35,000
Hours: Full-time, 35 hours per week, Monday to Friday
Contract: Permanent

CILA is a small not for profit, with just 5 staff, so you can look forward to working with autonomy and in a truly collaborative, inclusive and relatively non-hierarchical working culture. You will have the opportunity to shape this new role, contributing to the evolution of both systems and process.

You can look forward to working with colleagues who are warm, friendly and sociable. Keen to empower you to develop and grow both your skills and experience.

This role involves occasional UK travel, as well as a need to work outside core hours when required for events.

What you can expect:

Competitive salary (£30,000 - £35,000)
Hybrid working with flexible hours
Company pension scheme
Employee bonus scheme (upon successful completion of probation)
Private healthcare benefit
25 days annual leave plus bank holidays
Season ticket loan

If you have extensive events-coordination experience and a willingness to provide excellent membership engagement and administration we would love to hear from you asap.

Please note there is no cover letter required.

Interviews: W/C 10^th March 2025

Start Date: ASAP (March/April)

Charity People are committed to providing equal opportunities and welcome candidates from diverse backgrounds. If you require any assistance or adjustments during the application process, please don't hesitate to reach out.

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